Embedded Files
Catering and room booking
Only seminar room need (booked already) DONE
IRCEP area to be booked (but not exclusive use) DONE
Lunches and coffee breaks provisionally booked. Finalise on 17th. Jayne to do. Check the amount of food with the, as last time there wasn't enough first day. Go for 30% vegetarian.
Drinks reception after Brian's talk - Jennifer booking and numbers confirmed. DONE (70 for 60mins)
Registration Pack and wifi
Pack - name badge + printout of agenda + print of map for Mourne Seafood restaurant + Wifi credentials. Ken to forward names spreadsheet to Jayne, Dave to do PDF of agenda DONE
Registration Name badges and printout of agenda Jayne
Maps and dinner arrangements. Cosimo to make map of restaurtant location. Cosimo to check printed map
Wifi credentials Ken to do (DONE)
Room arrangement and wifi
Arrange seats to suit ~25 people participating (on Morning 19th) Joe and Mattia
Signs to point people to registration and the meeting room (from front of Physics) Dave
Wifi signal booster installation Ken to organise (DONE)
Skype Audio/Video or Google Hangouts. Or Polycom? Check cabled connection? Talk to Robert Ken/Dave to organise
Brian's talk
Advertise on Physics plasma screen Dave to send to Gareth after email to all staff goes out. Two slides, one for PESSTO, one for Brian's talk.
Email to ARC (12th). Send reminder. Stephen DONE
Email to all of School and undergrad students : 12th, 17th and 19th (morning) Stephen
Email comms Stephen
Talk to Press office Stephen
Invite University people Stephen DONE
Meeting
Dinner for the Thursday evening (booked - Mourne Seafood Restaurant, for 25 people. Stephen to confirm details)
Appoint chairs of the sessions Stephen
Rota for staying in the room to look after laptops/belongings etc Ken to organise, add names to agenda (all info in one place) (DONE)
Appoint person to organise taxi list for leaving Cosimo
Collect talks at meeting and post on wiki Janet
Group photo Janet (11.00 on Friday)
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