LOC to do list (June Belfast)

Catering and room booking

  • Only seminar room need (booked already) DONE

  • IRCEP area to be booked (but not exclusive use) DONE

  • Lunches and coffee breaks provisionally booked. Finalise on 17th. Jayne to do. Check the amount of food with the, as last time there wasn't enough first day. Go for 30% vegetarian.

  • Drinks reception after Brian's talk - Jennifer booking and numbers confirmed. DONE (70 for 60mins)

Registration Pack and wifi

  • Pack - name badge + printout of agenda + print of map for Mourne Seafood restaurant + Wifi credentials. Ken to forward names spreadsheet to Jayne, Dave to do PDF of agenda DONE

  • Registration Name badges and printout of agenda Jayne

  • Maps and dinner arrangements. Cosimo to make map of restaurtant location. Cosimo to check printed map

  • Wifi credentials Ken to do (DONE)

Room arrangement and wifi

  • Arrange seats to suit ~25 people participating (on Morning 19th) Joe and Mattia

  • Signs to point people to registration and the meeting room (from front of Physics) Dave

  • Wifi signal booster installation Ken to organise (DONE)

  • Skype Audio/Video or Google Hangouts. Or Polycom? Check cabled connection? Talk to Robert Ken/Dave to organise

Brian's talk

  • Advertise on Physics plasma screen Dave to send to Gareth after email to all staff goes out. Two slides, one for PESSTO, one for Brian's talk.

  • Email to ARC (12th). Send reminder. Stephen DONE

  • Email to all of School and undergrad students : 12th, 17th and 19th (morning) Stephen

  • Email comms Stephen

  • Talk to Press office Stephen

  • Invite University people Stephen DONE

Meeting

  • Dinner for the Thursday evening (booked - Mourne Seafood Restaurant, for 25 people. Stephen to confirm details)

  • Appoint chairs of the sessions Stephen

  • Rota for staying in the room to look after laptops/belongings etc Ken to organise, add names to agenda (all info in one place) (DONE)

  • Appoint person to organise taxi list for leaving Cosimo

  • Collect talks at meeting and post on wiki Janet

  • Group photo Janet (11.00 on Friday)